2AI · 2Impact · Meeting 14 July 2026 · Mo × Thomas

Eurostars 3 — Call 11 Application

Ownership handover & project kick-off. Working backwards from the deadline, protecting the critical path, and separating a compliant proposal from a winning one.

⏱ Time to submission deadline · 10 Sep 2026, 14:00 Brussels
days
hrs
min
sec
Internal target 15 Aug · to finish (≈20-day buffer)
25%
Readiness Auto-calculated from critical-path progress
10 Sep
Hard deadline · 14:00 Brussels
2 / 3
Countries mapped (need a 3rd)
~€400k
Total budget · ~€200k lead (50%)
Option B
2Impact full, focused on EV
🎯
The one lesson of the meeting: the real critical path is not partners — it's defining what we're selling. You cannot recruit partners to an unscoped project. And winning ≠ compliance: AI writes a compliant proposal in minutes and still loses; the human owns the winning angle.
1

Action Board

click a card to tick it off — saved on this device
✏️ Edit mode on — click a task to tick it, ✕ to delete, use the box at the bottom of a column to add your own, and drag the Critical-Path sliders to update progress. Everything saves automatically.

Tomorrow · 15 Jul 0/4

Call Jay (NTNU, Trondheim)
Confirm as research partner (pre-approved on EUopSTART). Frame: validation + paper + PhD/postdoc → verbal yes.
Mo
Call Runar Gundersen (USN, Norway)
Progress the partnership + get the intro to Sverre Gotaas (Herøya Industripark).
Mo
Meet Philip → secure HPT intro
Trade basic AI training (via 2AI) for the intro. Also Ewers demo-truck follow-up.
Mo
Contact HPT company
Confirm interest as pilot + collaborative R&D partner → LOI intent.
Mo

This week 0/3

Email Ridergy (Berlin)
Invite to a call with Mo + CTO; gauge fit as the DE partner.
Mo
Open Volvo via Alan
Use the Ewers follow-up to find who decides internally.
Mo
Follow up Tobin (Ewers)
Business follow-up now they're back & getting serious; demo model + data.
Mo / Thomas

Mo's deliverables 0/5

Contact plan
Who / what / when / expected outcome — kept live.
Updated 1-pager
Pull what belongs from the submitted EUopSTART app; reusable for partners/cities.
Project plan
Task · owner · start · deadline — a thing to monitor against.
Definition of winning
Write it down; keep asking “winning, or merely compliant?”
Resource plan
Who/what is available (incl. Thomas; possible subcontracted PM = Ken).
2

Critical Path

the chain that decides success — protect & monitor daily
1

Define what we're selling (scope + the innovation)

In progress

Scope decided → Option B. Still to sharpen: “what are we inventing?” vs state-of-the-art. This is the weakest part of the current draft.

Progress55%
2

Lock 3 countries / 3–4 contributing partners

Blocking risk

Today only DK + NO are mapped. Winning needs a real 3rd-country contributor — Germany (Ridergy) or Sweden (Volvo).

Progress35%
3

Definition of winning (the human differentiator)

To draft

Write down explicitly what “win” looks like — the European-sovereignty angle an AI won't produce.

Progress15%
4

Compliance pass (GEP · SME · LOIs · CVs · no double-funding)

Ongoing

One failed compliance item = instant rejection, regardless of how strong the rest is.

Progress10%
3

Scope Decision

Thomas drew A / B / C — circled B

Ⓐ 2Impact — full

Entire platform, any SME/sector.

❌ Too broad → reads as “automated consultancy” (a past rejection reason).

Ⓑ 2Impact — full, focused on EV ✅

Credible niche, still a real platform.

CHOSEN. Logistics / heavy-truck niche; sell “de-risking the conversion to EV”.

Ⓒ EV only

Identification/conversion tool alone.

❌ Too narrow → “identification” by itself isn't a fundable product.

🛡️
The “are you just consultants?” defence: even if it looks like automated consultancy, it's otherwise infeasible — it would take 100 consultants no SME would ever pay for. Automating the impossible = innovation. Add the neuro-symbolic AI hook (via NTNU) → explainable, trustworthy recommendations.
4

Timeline — working backwards from 10 Sep

10 Sep · 14:00 Brussels

🔴 HARD submission deadline — fixed cut-off, strict formalities.

Owner: Mo
~21–27 Aug

Finalisation buffer (14–20 days). Nothing is set in stone until submitted.

Owner: Mo
15 Aug · TARGET

🎯 Application complete — Mo's internal target.

Owner: Mo
Late Jul – mid Aug

Write the full proposal (non-technical, commercial focus); confirm all LOIs & CVs.

Owner: Mo + Thomas
Mid Aug

Contact the national funding body for their partner-search list (plant the seed now).

Owner: Mo
15 Jul · TOMORROW

Confirm NTNU + Oslo; secure HPT via Philip; email Ridergy; follow up Volvo/Ewers.

Owner: Mo
14 Jul · TODAY ✓

Scope decided (Option B); partners mapped; plan handed to Mo.

Done
5

Consortium Board

⭐ = priority · funded partner vs self-funded participant
🇩🇰 Denmark · have
🇳🇴 Norway · have
🇩🇪 Germany or 🇸🇪 Sweden · NEED a real 3rd

2AI / 2Impact

🇩🇰
Lead — R&D-performing SME, AI platform. ~50% of budget.
Lead · us

NTNU — Jay

🇳🇴
Research partner — electrification / neuro-symbolic AI, validation, publishes paper, hosts PhD/postdoc.
Call tomorrow

HPT company

🇩🇰
Pilot + collaborative R&D. 290 emp → partner not lead. 200+ trucks; hired a mathematician for EV forecasting.
Via Philip

Volvo

🇸🇪
Validation vs real fleet; fleet data. Could be the Sweden partner. Frame: “Ewers went EV on Volvo's data.”
Via Alan · timing

Ridergy

🇩🇪
Berlin AI/EV — charging optimisation & EV algorithms. Candidate 3rd-country partner.
Email this week

ProjectZero

🇩🇰
Participant / self-funded — NOT a funded partner (prior financial relationship → disqualified from budget).
Participant

Brdr. Ewers

🇩🇰
Participant / pilot — LOI, no funding. Real feedback loop.
Keep warm

Runar Gundersen — USN

🇳🇴
Programme Manager, USN — Nordic academic + SME-network route. Recommended Sverre Gotaas (Herøya Industripark).
Call tomorrow

Sverre Gotaas — Herøya Industripark

🇳🇴
CEO, Herøya Industripark; Govt. Energy Commission member. Industrial-cluster + energy-policy access. Recommended by Runar.
Pending intro

Cities — Göteborg · Haarlem · Lahti

🇸🇪🇳🇱🇫🇮
Self-funded participants / supervisors, via ProjectZero. Requests already sent.
Requests sent
🔁
The “perfect loop”: HPT (fleet / pilot) + Volvo (manufacturer / data) + NTNU (researchers) + 2AI (AI platform). Think ahead of each partner's incentive — NTNU wants a fundable PhD + papers (budget must cover a postdoc), HPT needs the AI layer it can't build.
6

Winning ≠ Compliance

compliance keeps you in the room; winning goes beyond it

🏆 What winning looks like

  • 3–4 partners that genuinely contribute — a partnership that makes logical sense.
  • 3 countries (2 is the minimum; 3 is the winning number).
  • “Research” innovation — real R&D, not repackaged consultancy.
  • Commercial viability in multiple countries — scalable, advantage that survives 30 months.
  • Political / European angle — independent AI in the EU, strengthening SME competitiveness vs US & China, meeting EU emission deadlines.
  • Implementation strength — CVs, realistic planning, reasonable cost construction.

📋 Compliance (bare minimum / disqualifiers)

  • Gender Equality Plan — each company files its own; update 2AI's; justify relevance.
  • Lead is an SME (≤250 emp); partners can be larger.
  • No prior financial relationship between funded partners; no double-funding.
  • LOIs suffice at submission (not full engagement) — disclose later changes.
  • CVs / FTEs per partner; evaluators check each can staff the work.
  • AI-written allowed, but know what you wrote — no generic boilerplate.
7

Funding Structure

Mo's initial ask€1,500,000
Total project budget (working)~€400,000
2AI as lead (50%)~€200,000
Other partners (other 50%)~€200,000

Rules: lead SME ≥50% of total; no single country >70%. Size the total so €200k lands at 50%.

⚠️
Verify: whether de-minimis actually applies to Eurostars per country. The “€300k/person/3yr” figure is a de-minimis (state-aid) ceiling — not a Eurostars rule. Don't conflate them.
8

Risk Matrix

likelihood × impact — top-right = act now
Low impact
Med impact
High impact
High
likelihood
Holiday season (Jul–Aug) — contacts away
No confirmed 3rd country
Partner commitment slips
Med
likelihood
Partners over-committed (3+ projects)
“Consultancy” perception
Innovation / SOA too weak
Single partner deliverable slips
Low
likelihood

Mitigations: email Ridergy + pursue Volvo this week · get LOIs early & keep a backup per role · warm everyone before holidays & accept participant status · frame as genuine R&D/de-risking · sharpen the innovation story before writing · assign every partner deliverable a named owner + deadline.

9

Compliance Checklist

one failed item = instant rejection · click to tick
Gender Equality Plan — update 2AI's; each partner files its own; justify relevance.
Lead is an SME (≤250 emp) — confirm 2AI qualifies (resolve old “too small” note).
3+ partners, 3 countries, ≥2 Eurostars countries.
Lead ≥50%, no single country >70%.
Duration ≤36 months (~30-month commercialisation horizon).
LOIs from every partner/participant at submission.
CVs + FTE per partner (Mo as AI/business analyst with results; consider Ken's CV as subcontracted PM).
No double-funding; no prior financial relationship between funded partners (ProjectZero → participant only).
De-minimis declarations current; verify de-minimis applies per country.
AI-written but human-owned — the European angle is human-authored.
10

Owner Model & Open Questions

🧑‍🏫 Mo = owner, not project manager

  • • Thomas: “I'm asking you to do project management, but I don't want you to be a project manager.” Mo owns & monitors — but an opportunist underweights risk.
  • • Bring in Ken to question the plan and coach the basics.
  • • Plan with Thomas as a resource and nudge him — people commit, then forget.
  • • The human owns the winning layer; AI drafts the bulk.

❓ Open questions

  1. What exactly are we inventing? (SOA vs innovation) — sharpen before writing.
  2. Does de-minimis apply to Eurostars in DK/NO/DE/SE, and each partner's national body & cap?
  3. Is 2AI confirmed an SME for lead eligibility?
  4. Legal: can ProjectZero / Ewers be “self-funded participants” despite prior money?
  5. Which 3rd country — DE (Ridergy) or SE (Volvo)?
2AI · 2Impact — Sønderborg, Denmark

Eurostars 3 Call 11 · Project Management Dashboard · Meeting 14 July 2026 · Internal
Source: meeting transcript (Mo × Thomas) + whiteboards. Companion to the full brief in the 2Impact vault.
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